> ## Documentation Index
> Fetch the complete documentation index at: https://q.odontox.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Note Editing Tools

> Use four AI-powered text tools — Rewrite, Check Grammar, Shorter, and Detailed — to polish, condense, and expand clinical notes in the editor.

The platform provides four AI-powered editing tools that appear as chip buttons above the clinical note textarea. Each tool transforms the current note content in a specific way, helping you produce clean, professional documentation without rewriting notes from scratch.

**Doctors** use note editing tools.

## The four tools

<Steps>
  <Step title="Rewrite">
    Improves the clarity and readability of your note while preserving every clinical fact. The rewritten version uses professional clinical language and better sentence structure without adding or removing any findings.

    **Best for:** Polishing quick notes or dictation output into documentation you're comfortable having in the record.
  </Step>

  <Step title="Check Grammar">
    Corrects grammar, spelling, and punctuation errors without changing any clinical content. The meaning, terminology, and structure of your note stay exactly the same.

    **Best for:** Final proofing before saving — catches typos and grammatical issues while leaving your clinical language untouched.
  </Step>

  <Step title="Shorter">
    Condenses the note by at least 30% while keeping all clinical facts intact. Removes redundancy, tightens phrasing, and eliminates unnecessary words.

    **Best for:** Lengthy dictation output or notes that have grown verbose after multiple edits.
  </Step>

  <Step title="Detailed">
    Expands shorthand, abbreviations, and terse notes into fuller clinical prose. Where information is genuinely missing (not just abbreviated), the tool uses clear placeholders rather than inventing findings.

    **Best for:** Turning quick shorthand notes into complete documentation, or expanding abbreviations for clarity.
  </Step>
</Steps>

## How to use them

<Steps>
  <Step title="Write or dictate your note">
    Enter your clinical note in the textarea — either by typing, dictating with the Speech to Text chip, or after generating a SOAP review.
  </Step>

  <Step title="Click a tool chip">
    Select one of the four AI tool chips above the textarea: Rewrite, Check Grammar, Shorter, or Detailed.
  </Step>

  <Step title="Review the result">
    The tool replaces the textarea content in place with the transformed version. Read through the result carefully.
  </Step>

  <Step title="Save or adjust">
    If the result looks good, save the note. If not, you can edit further or click another tool chip to apply a different transformation.
  </Step>
</Steps>

<Warning>
  Each tool click replaces the textarea content immediately. Review the result before saving — once you save, the previous version is no longer accessible from the editor.
</Warning>

## Tool comparison

| Tool              | What changes                          | What stays the same                    | Use case               |
| ----------------- | ------------------------------------- | -------------------------------------- | ---------------------- |
| **Rewrite**       | Sentence structure, word choice, flow | All clinical facts and findings        | Polishing drafts       |
| **Check Grammar** | Spelling, grammar, punctuation        | Everything else including structure    | Final proofing         |
| **Shorter**       | Length (30%+ reduction), redundancy   | All clinical facts                     | Trimming verbose notes |
| **Detailed**      | Abbreviations expanded, prose fuller  | Existing facts (placeholders for gaps) | Completing shorthand   |

## Rate limit

All four tools share the same **15 generations per day** rate limit as every other Ruby feature. Using "Rewrite" on a note consumes 1 generation, the same as a SOAP review or a patient brief. Routine page loads don't count — only an explicit Refresh or Generate does.

<Note>
  The Speech to Text chip (the fifth chip in the toolbar) triggers the voice recorder and does not consume an AI generation. Only the four editing tools count toward your rate limit.
</Note>

## Tips for effective use

<CardGroup cols={2}>
  <Card title="Chain tools strategically">
    You can use multiple tools in sequence — for example, Rewrite first to clean up structure, then Shorter to condense. Each use counts as one generation, so plan accordingly.
  </Card>

  <Card title="Use Check Grammar last">
    Run grammar check as your final step. It preserves everything about your note except mechanical errors, making it the ideal finishing touch.
  </Card>

  <Card title="Detailed for handoff notes">
    If you write quick shorthand during a procedure, use Detailed afterward to expand it into notes that other team members can easily read.
  </Card>

  <Card title="Shorter for dictation cleanup">
    Voice dictation often produces wordy output. Run Shorter to get a tighter version without losing any clinical facts.
  </Card>
</CardGroup>

<Tip>
  If you are not satisfied with a tool's output, you can click a different tool chip to transform the result again. The tools work on whatever is currently in the textarea.
</Tip>

## Related articles

* [AI Overview](/ai/overview) — rate limits, AI principles, and the full list of AI features
* [SOAP Review & Voice Notes](/ai/soap-review) — generate the initial structured note before polishing with these tools
* [Patient Brief](/ai/patient-brief) — quick clinical context before the appointment