> ## Documentation Index
> Fetch the complete documentation index at: https://q.odontox.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Clinic Setup: Profile, Hours & Branding

> Configure your dental clinic profile, logo branding, operating hours, rooms, and payment details so OdontoX reflects your clinic identity on every document.

## Overview

Once your account is approved and you have logged in for the first time, the next step is
setting up your clinic. This page covers your clinic profile, visual branding, operating
hours, and payment instructions that appear on patient-facing documents.

**Admin only** — Only users with the Admin role can modify clinic settings.

## Clinic profile

Navigate to **Settings > Clinic** to configure your clinic's core information.

### Required fields

| Field           | Description                                      |
| --------------- | ------------------------------------------------ |
| **Clinic name** | The display name shown throughout the platform   |
| **Legal name**  | Your clinic's registered legal entity name       |
| **Tax ID**      | Your tax registration number (NTN or equivalent) |
| **Email**       | The clinic's primary contact email               |
| **Phone**       | The clinic's primary contact phone number        |
| **Address**     | Street address of your clinic                    |
| **City**        | The city where your clinic is located            |

### Optional fields

| Field       | Description               |
| ----------- | ------------------------- |
| **Website** | Your clinic's website URL |

<Note>
  The **legal name** and **tax ID** appear on invoices and official documents. Ensure these
  match your business registration exactly.
</Note>

## Branding

Customize how the platform looks for your clinic and your patients. Navigate to
**Settings > Clinic > Branding** to configure these options.

### Logo and favicon

Upload your clinic's logo and favicon to personalize the platform:

* **Logo** — Displayed in the sidebar, reports, and patient-facing documents
* **Favicon** — The small icon shown in browser tabs

Both files are stored securely and served over HTTPS.

<Tip>
  For best results, upload your logo as a PNG or SVG with a transparent background.
  Recommended minimum size is 200x200 pixels.
</Tip>

### Brand color

Set your clinic's primary brand color using a **hex color code** (e.g., `#2563EB`). This
color is used for:

* Navigation highlights and active states
* Buttons and interactive elements
* Accent colors throughout the interface

### Theme presets

Choose from available theme presets to quickly style your workspace. Theme presets adjust
the overall color palette and typography while respecting your custom brand color.

<Note>
  Brand color and theme changes apply immediately for all staff members in your clinic.
</Note>

## Operating hours

Configure your clinic's operating hours under **Settings > Clinic > Operating Hours**.
The schedule is used for appointment booking, availability display, and scheduling
validation.

### Setting your schedule

For each day of the week (Monday through Sunday):

1. **Enable or disable** the day — toggle whether your clinic is open
2. **Set opening time** — when your clinic starts accepting patients
3. **Set closing time** — when your clinic stops accepting patients

<Steps>
  ### Open operating hours settings

  Navigate to **Settings > Clinic > Operating Hours**.

  ### Configure each day

  For each day of the week, toggle the day on or off and set the open and close times.

  ### Save your schedule

  Click **Save** to apply your operating hours. The schedule takes effect immediately
  for all booking and scheduling features.
</Steps>

<Tip>
  If your clinic has different hours for specific days (for example, half-day on Saturday),
  configure each day individually. Days that are toggled off will show as "Closed" in
  patient-facing views.
</Tip>

## Payment instructions

Configure the payment details that appear on invoices, receipts, and patient billing
documents. Navigate to **Settings > Clinic > Payment Instructions**.

### Available fields

| Field                | Description                                        |
| -------------------- | -------------------------------------------------- |
| **Bank name**        | The name of your bank                              |
| **Account name**     | The name on the bank account                       |
| **IBAN**             | Your International Bank Account Number             |
| **EasyPaisa number** | Your EasyPaisa mobile wallet number                |
| **JazzCash number**  | Your JazzCash mobile wallet number                 |
| **Additional notes** | Free-text notes (e.g., "Include invoice # as ref") |

<Warning>
  Double-check your payment details before saving. Incorrect IBAN or mobile wallet numbers
  can cause failed or misdirected patient payments.
</Warning>

### Where payment instructions appear

Your payment instructions are automatically included on:

* Patient invoices (PDF and on-screen)
* Payment receipts
* Any billing-related communications sent to patients

### Currency

The platform defaults to **PKR (Pakistani Rupee)** for all financial transactions, invoices,
and reports. Currency is set at the platform level and applies uniformly across your clinic.

## Frequently asked questions

<AccordionGroup>
  <Accordion title="Can I change my clinic name after setup?">
    Yes. Navigate to **Settings > Clinic** and update the clinic name at any time. The
    change takes effect immediately across the platform.
  </Accordion>

  <Accordion title="Can I set up multiple branches?">
    Multi-clinic support is available on the **Pro+** and **Enterprise** plans. Each branch
    has its own profile, operating hours, and branding. See
    [Trial & Subscription Plans](/getting-started/trial-and-plans) for plan details.
  </Accordion>

  <Accordion title="What image formats are supported for the logo?">
    PNG, JPG, and SVG files are accepted. We recommend PNG or SVG with a transparent
    background for the best appearance across light and dark themes.
  </Accordion>

  <Accordion title="Can I accept payments in currencies other than PKR?">
    Currently, our support teams PKR only. Multi-currency support may be available in
    future releases.
  </Accordion>

  <Accordion title="Do patients see my operating hours?">
    Yes. Operating hours are visible in the patient portal and affect available time
    slots when patients request appointments online.
  </Accordion>
</AccordionGroup>

## Related articles

* [Inviting Staff](/getting-started/inviting-staff) — Add your team members to the
  clinic workspace
* [Roles & Permissions](/getting-started/roles-and-permissions) — Control who can access
  and modify clinic settings
* [Trial & Subscription Plans](/getting-started/trial-and-plans) — Understand feature
  availability across plan tiers